Privacy Policy

Updated 5/6/2025

At DbCom, we are committed to protecting the privacy and security of both personal and business data. This Privacy Policy outlines how we collect, use, retain, and disclose information in connection with our services and websites.

We ensure that all data processing activities comply with applicable data protection regulations, including the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA/CPRA), the Gramm-Leach-Bliley Act (GLBA), and other relevant regional and industry-specific privacy laws. Our practices are designed to promote fairness, transparency, and accountability in the way we handle personal and private information.

Please note that the data practices outlined in this Privacy Policy vary depending on your relationship with DbCom:

·         For Clients and Business Partners - Refer to Section 1: Data is collected and used to deliver contracted services.

·         For Website Visitors - Refer to Section 2: Personal information is voluntarily collected for marketing and sales purposes, and cookies and tracking technologies are used to enhance your site experience.

1.  General Privacy Policy for Contracted Services

Fair Obtaining and Consent

DbCom acquires personal and business data fairly and lawfully through consent and executed contracts with clients, third-party vendors, or other trusted business partners. All data collection aligns with the intended purpose and is limited to what is necessary for delivering our services.

Purpose

DbCom will only use the information collected considered private, confidential or sensitive for the purposes of performing the Services agreed upon and for no other reason. Clients are made aware of the type of data collected and its purpose.

DbCom recognizes the need to obtain personal data from clients for the following purposes:

·         Data loading

·         Data Processing

·         Maintaining historical records

·         Performing clean-up activities

Use and Disclosure

The organization is committed to protecting the confidentiality of all sensitive information shared in its relationship with the client. All use of data must solely benefit the client, ensuring that the information classified as private, sensitive, or confidential is exclusively connected to the parties' existing or anticipated business relationship.

The organization shall not disclose, whether directly or indirectly, any information, knowledge, or data obtained through this relationship for the benefit of any third party without prior written consent from the affected party.

Data Retention

DbCom retains personal and business data in accordance with the guidelines outlined in our Data Management Policy. Data is kept only for as long as necessary to fulfill the purposes for which it was collected, in compliance with applicable laws, regulations, and contractual obligations. Retention periods vary depending on legal and regulatory requirements, business needs, and the nature of the data.

Data Destruction

When personal or business data is no longer required for its intended purpose, DbCom ensures that it is securely destroyed or anonymized in line with the procedures set forth in our Asset Management Policy. This process ensures that all data is safely eradicated to prevent unauthorized access, use, or disclosure. DbCom follows industry best practices for data destruction, ensuring full compliance with regulatory standards.

Right of Access

·         Right of Access to data is restricted to authorized individuals who require it to perform their job duties or fulfill the services agreed upon with the client.

·         Clients or designated users have the right to inform DbCom about who should have access to their data and which specific systems or resources they should be granted access to. DbCom will ensure that such access is granted only in accordance with the client's instructions and organizational policies.

Your Rights

You may have the right to:

·         Request a copy of your data in a digital machine-readable format

·         Object to or restrict data processing

·         Withdraw consent

·         File a complaint with a supervisory authority

·         Request a copy of our Recordkeeping Undertaking Services as outlined in the Data Management Policy.

2. Websites (Marketing & Sales)

This Privacy Statement applies to personal information collected from visitors to www.equbecompliance.com and www.DbComsys.com (the "Site"). The Site may contain links to third-party websites. This Privacy Statement does not apply to those external sites. We encourage you to review their privacy policies.

This privacy policy applies to visitors browsing the Site and submitting the Contact Us, Request a Demo, or other available forms.

How Information Is Collected

Personal data is collected when you interact with the Site, such as by submitting the Contact Us, Request a Demo or other available forms.

Consent for Website Interactions

By submitting personal information through the Site, you consent to DbCom's collection, processing, storage, and use of your information in accordance with this Privacy Statement.

Type of Information Collected

We collect personal information you voluntarily provide through form submissions on the Site. This information may include:

·         Name

·         Business email

·         Phone number

·         Job title

·         Company name

·         Country

Legal Basis for Processing

Data collected via the Site is processed based on one or more of the following legal grounds:

·         Your consent (e.g., form submission)

·         Our legitimate interest in communicating with potential customers

·         The need to perform pre-contractual or contractual steps at your request

Use of Information

DbCom's Marketing and Sales teams use information collected through the Site to:

·         Improve the Site's structure, functionality, and user experience

·         Respond to inquiries and demo requests

·         Better understanding of visitor engagement

DbCom does not share the information collected through the Site with third-party vendors.

Your Rights

Depending on your location, you may have the right to:

·         Request a copy of your data in a digital machine-readable format

·         Correct or delete your personal information

·         Object to or restrict data processing

·         Withdraw consent

·         File a complaint

Cookies & Technology

·         The Site uses cookies and similar technologies (e.g., Google Analytics) to:

·         Analyze website traffic and usage patterns

·         Improve site content, performance, and usability

·         Support internal marketing and sales efforts

·         Remember visitor preferences

Cookies help us understand how visitors use the Site, such as which pages are most visited or whether a visitor is new or returning.

Your Choices: When visiting the Site, you may Accept or Decline cookies. You can also manage or disable cookies through your browser settings anytime.

Data Retention

DbCom retains personal data collected through the Site only as long as necessary to fulfill the purposes outlined or as required by law.

Non-Discrimination

DbCom does not discriminate against visitors who exercise their privacy rights, including opting out of marketing or requesting data deletion.

Intellectual & Proprietary Rights

Use of EQube branding or trademarks must comply with our Trademark Use Guidelines. Without express authorization, you may not represent or imply endorsement, sponsorship, or affiliation by DbCom or EQube.

Contact Us

To exercise your rights or if you have any questions regarding this Privacy Statement, please contact us by phone at 609-651-8222 or by mail at,

DbCom Consulting, Inc.

2 Research Way

Princeton, NJ 08540

DbCom is the creator of EQube Compliance